Tag Archives: payslips

Document Management, Managing Print Costs, Outsourcing, Payroll Processing

p60 Printing and how to manage it.

Leave a comment

p60 printing solutions.

P60 printing time is looming fast for all Pay Roll Departments.

But fear not because help is at hand!

P60s  and p60 printing doesn’t have to be a cumbersome task that has to be managed internally.

Outsourcing this onerous task can free up the Pay Team department’s valuable time. 

How?

Simply outsourcing the process to an experienced outsource provider!

By taking your p60 datafile we remove the pressure to generate and distribute p60’s ahead of the annual deadline.

Once printed, we collate the p60s using our verification mailcare system ensuring that individual forms are checked and inserted accurately prior to despatch.

Outsourcing P60s; P45s; P11d’s can all be outsourced whilst you continue to manage and maintain the payroll printing internally.

Managing the processing and printing of P60s takes the responsibility away from you and places it firmly and squarely on the shoulders of the company fulfilling your P60s.

How does the process work then?

From the outset, we discuss with you your requirements, the layout and specific timescales and agree a time and date for you to send us a datafile.

In the first instance we receive a test file from you for us to evaluate. Upon agreed specification; proofs are created for you to sign off and approve. When you are ready and on the prescribed day, you forward a P60 datafile; which is proofed, signed off by you the customer and then the P60s are printed and despatched following our pre-agreed timescales.

I’ve never done this before, who will help me and what about security?

No need to be concerned! Our expert specialists will guide and keep you informed every step of the way. All data files are managed in a secure ISO27001 accredited facility with C&CCC (Cheque & Credit CCClearing Company) compliance.

Using a secure method of transmission (SFTP) a full audit trail is generated for each file and all the relevant and important steps are put in place to ensure compliance and data integrity.

I have data from different systems, how will you manage it?

We regularly receive data files from different I.T. systems or software even data files sent from multiple locations. As long as we are aware of this at the start of the project this can be integrated into the implementation process and managed appropriately.

How will you get the P60’s out to our employees?

You tell us what you want. We can either post them out or have the documents boxed and securely returned to a Head Office address. Or, we can post out and optimise the best postage discounts available; post to multi-branch locations for internal distribution.

But we process our payslips using pressure seal?

Again no problem you can have either format. If your employees are use to receiving pressure seal type payslips then we can send the same format for your P60s. Alternatively, if you prefer your P60s to be A4 and then inserted into envelopes we can manage that as well.

How do I know I can rely on Digital Print Management’s expertise?

Quite frankly you don’t and we can quite understand that you might be taking a big step into the unknown.

We understand the concerns and issues associated with outsourcing any project that is why we specialise solely in OUTSOURCING.

We are committed to ensuring that our customers get the right solutions you might say that it is a passion of ours making sure the customer gets what they want!

To make it easier we’ve written a few articles for you to browse which should help make selecting the right print partner easier!

There’s a selection on our blog, but we think these two will help! Why Outsource?  Top Tips to Consider before you Outsource?

For your p60 printing needs please contact Digital Print Management. Or call us for a free impartial discussion.

We focus on payroll, payslip printing and distribution so you can focus on business!

For regular news and updates follow us on Twitter, Like us on facebook, connect with us on linkedin and google+ or feel free to sign up for regular updates via RSS or email.

 

 

Related posts:

  1. How to outsource your payslip printing saving time and money?
  2. 6 great tips on why SME's should outsource!
  3. Top tips for choosing the right printing company
  4. Outsource payroll services: How to manage the process of outsourcing your payroll?
  5. How RTI will impact your business in 2013! RTI – Are YOU Ready?
Outsourcing, Payroll Processing

Outsource payroll services: How to manage the process of outsourcing your payroll?

Leave a comment

Payroll outsourcing

Payroll processing and printing can be time consuming. Outsourcing some or all of the processes will save time and money

Outsource Payroll Services

How to manage the process of outsourcing your payroll follows 10 Reasons to outsource your payroll

I’ve talked about the benefits that can be acheived by outsourcing payroll, invoice printing and processing here are a few reminders:-

  1. You know what your monthly fixed cost for the operation is
  2. Allows you to focus on the area of business you hope to succeed in
  3. Allow experts to manage the process
  4. Reduce the cost of internal errors
  5. Speed up the process
  6. Benefit from your providers’ technology without having to make the investment
  7. Flexibility – you’re no longer reliant upon people to manage the process in-house
  8. Secure in the knowledge that any disaster that affects your organisation it’s business as usual for your outsource provider

You’ve now taken the unprecedented decision to outsource your payroll function.

What happens next?

The next step is to find a payroll provider that can faciltate your requirements?

Easy?

Not so, when you are unclear or uncertain as to what you are looking for and what you need to look out for!

Where do you start?

You only have to google payroll bureau and a whole host of names pop up from the small to the large service providers and that’s where it gets sticky because do you have the time to search, research, evaluate, tender, set up visits to establish creditability then make a decision.

All told, the process might take you anything from 2-6 months and that is a conservative estimate.

Here are a few things to consider when outsourcing your payroll:-

 Small (1-50), medium (50-150) or large (150+) employees on your payroll will help determine the type of bureau you select to work with.

  • Expertise – does the payroll provider have relevant industry expertise to manage your payroll efficiently?
  • Flexibility – can they offer solutions tailor made to fit with your requirements and not a box that comes pre-packed and one you need to fit in?
  • Technology – can they offer online pay slips, paper slips or a combination of both? Can they manage multi-channel distribution?
  • Does their system offer the flexibility to integrate with yours?
  • What reporting functionality are you likely to get with each payroll run? Ask for sample reports and payslips both on and offline so you get to see the quality of the output. If you have a need for both paper and online slips how are the paper slips being printed – pressure seal (without envelopes) or A4 folded and inserted into an envelope establish the quality.
  • Find out if the cost of postage is included. There are a host of mailing discounts available via the Royal Mail and DSA (downstream access) which your payroll bureau should be able to offer.
  • One final thing – let your payroll team be instrumental in the project after all they will be the people managing some or all of the process going forward. Payroll outsourcing

What type of payroll services will you need?

  • A fully managed payroll system
  • Bureau payroll
  • Hosted
  • BACS
  • Multi-national payroll
  • CIS

 How do you then manage the process?

Project management is paramount. Any business process that integrates with the payroll function needs to be considered such as HR and Finance. A pay calendar or schedule is imperative for the bureau to determine cut off times and when data will be made available to the bureau for processing.

This must include BACS transmission dates, pay dates and the physical distribution of the pay slips.

During the migration phase the payroll system will need to be tested to ensure data integrity, compliance and accuracy with the current system.

This process is usually tested over a 2-3 month period where parallel runs will be done by the payroll bureau and measured for accuracy against the current system.

Feeling overwhelmed!

Digital Print Management are independent of any manufacturer, I.T. solution provider and print supplier.

As a solutions and print management specialist emphasis is on understanding the customers requirements and not trying to sell them something which doesn’t cut the mustard in the long term.

Put simply we offer a free consultative, no obligation approach to helping customers who are overwhelmed by the prospect of outsourcing any business process.

Processing and printing or the complete function of a department.

We are here to help so please do call us or leave a message and one of our consultants will be in touch.

To keep up to date you can follow us on twitter, facebook and pinterest or connect with us on linkedin and google+

 

Related posts:

  1. Payroll outsourcing for the SME!
  2. Outsourcing Payroll Services. What to look out for.
  3. How RTI will impact your business in 2013! RTI – Are YOU Ready?
  4. p60 Printing and how to manage it.
  5. 6 great tips on why SME's should outsource!
Payroll Processing

Outsourcing Payroll Services. What to look out for.

Leave a comment

10 reasons to outsource your payroll.

Outsourcing payroll services

There are a number of reasons why outsourcing your payroll can be a cost effective option for you by optimising a payroll services company.

Firstly, it affords the opportunity to drive down operational costs and remove inefficiences within the payroll department. A decision to outsource any business function is a result of various internal and organisational pressures such as the lack of skilled personnel suitable to handle the task and to keep control of costs.

In the current economic climate companies face increasing pressure to keep up to date with new technologies, legislation and organisational change at the same time having to streamline some of their internal business functions and processes.

Outsourcing payroll

Why use an outsourcing payroll service?

  • Cost – even before you consider outsourcing your payroll function you need to know what it is costing you to process in-house. How many hours are spent engaged in payroll activities? This must include the cost of labour, technology, office space, stationery, printing and postage. The more manual the process the more people that are required to maintain and administer the function.
  • Productivity – payroll management is a time consuming activity by outsourcing this function employees can focus on productive activities focussed on the business. The more you automate the process the less people involved in the pay roll cycle.
  • Accuracy – Payroll mistakes can result in angry and worried employees. A good payroll bureau is far less likely to make errors because it is their job to provide accurate payslips.
  • Reliable service – Outsourcing to a bureau won’t be impacted by staff illness and holidays therefore the output speed and quality will be constant. Neither will you have to spend time helping new employees learn your payroll system.
  • Speed – payroll bureau are designed to speed up the process of payroll printing and distribution as specialists they have technical resources enabling them to process payroll quickly and cope with on going changes within an organisation such as seasonal or temporary workers without having to upgrade systems.
  • Expertise – a payroll bureau will have the expertise to provide the services you need irrespective of industry sector.
  • Accountability – it becomes the payroll service providers responsibility to ensure your payslips are accurate, comply with HMRC and tax regulations and are distributed on time.
  • Technology – a payroll provider will keep up to date with new technologies and software ensuring that you don’t need to make additional investment in-house as they invest so you benefit from increased efficiencies.
  • Flexibility – by being able to meet your needs overtime as requirements change and your business expands.
  • Security – working with a carefully selected payroll provider frees you from worry associated with possible abuse of the payroll function by employees and if it’s on time and accurate!

COMING NEXT:

How to manage the process of outsourcing your payroll function?

Please do subscribe to our updates by clicking on the orange button.

You can find us on twitter, facebook, linkedin pinterest and google+

 

Related posts:

  1. Outsource payroll services: How to manage the process of outsourcing your payroll?
  2. Payroll outsourcing for the SME!
  3. How RTI will impact your business in 2013! RTI – Are YOU Ready?